Operations Guides

Job Scheduling Software: The UK Trades Playbook

The scheduling guide for service businesses that run on punctuality, not chaos.

What Job Scheduling Software Should Do

**Visual Calendars** Drag-and-drop boards that your office team can understand instantly.

**Real-Time Updates** When jobs move, everyone knows. SMS or app notifications to engineers.

**Resource Assignment** Match skills and availability automatically. Never double book a gas safe engineer.

**Customer Notifications** Automatic reminders with live tracking links, so customers aren't guessing.

Pricing & ROI

**Entry Level (£0-£49/month)** Calendar sync, basic reminders, one or two staff.

**Growth Plans (£99-£199/month)** Multiple engineers, follow-up reminders, automated messaging, and reporting.

**Enterprise (£199+/month)** Route optimisation, multi-depot logistics, inventory, custom workflows.

Implementation Checklist

1. Export existing calendar and job sheets. 2. Import customers and any planned follow-up visits. 3. Train staff with recorded Loom sessions. 4. Roll out to engineers in two stages. 5. Review weekly for the first month.

See Toolfy in action

Schedule jobs, send invoices, and get paid the same day. Built for 1-5 person trade businesses.

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Job Scheduling Software for UK Trades