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Simple document storage for UK trades. GDPR compliant, 7-year retention, automatic backups.
What you need to keep and for how long. Simple compliance without the complexity.
Keep for 6 years minimum for tax purposes, longer for insurance claims.
Required retention varies by certificate type and regulations.
HMRC requires most business records for 5-6 years.
We focus on the documents trades actually need rather than complex filing systems.
Before and after photos attached to jobs. Timestamp and location recorded.
Photo receipts for materials and expenses. Linked to jobs or general expenses.
Digital signatures for job completion. Legally binding proof of work done.
All generated invoices and quotes stored permanently with secure access.
Written notes and observations. Searchable and linked to specific jobs.
All documents backed up to secure cloud storage with redundancy.
We handle UK data protection requirements so you can focus on your work.
All data stored in UK data centers with no international transfers.
All documents encrypted at rest and in transit using industry standards.
Role-based permissions ensure only authorized team members see documents.
Track who accessed what document and when for compliance.
All documents belong to you. Export or delete anytime.
Delete customer photos and personal data on request.
Export all documents as ZIP file with organized folder structure.
Set custom retention periods or use 7-year default for business records.
We focus on safely storing the documents you actually need rather than building enterprise filing systems.
Bob needs to store photos of the boiler he fixed, not manage enterprise document workflows.
Simple habits that keep you covered and compliant.
All plans include enough storage for thousands of job photos and documents.
~2,500 job photos
~12,500 job photos
~50,000 job photos
Need more storage? Additional 10GB blocks available for £5/month.
GDPR compliant storage from day one. Export everything if you ever leave.
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