Carbon reporting starter kit for trade teams
Collect van mileage, materials, and energy data inside Toolfy so you can answer SECR or client sustainability questions overnight.
Operations disclaimer
Always follow manufacturer guidance and local regulations when stocking chemicals, pressurised cylinders, or regulated waste.
Carbon reporting starter kit for trade teams
Corporate clients increasingly demand emissions numbers from suppliers. You don’t need an ESG department—just a clean data trail. Here’s how to capture the essentials in Toolfy and export them in minutes.
1. Decide on the metrics
- Scope 1: van mileage + fuel type
- Scope 2: depot electricity (optional if you run a small shop)
- Scope 3 (lite): materials with high embodied carbon (concrete, refrigerants)
2. Toolfy data capture
- Add mileage start/end fields to job checklists; require techs to fill them daily.
- Use tags like
Material: Heat PumporMaterial: Concreteso you can sum totals later. - Upload fuel receipts or electricity bills into Documents; add metadata for kWh or litres.
3. Monthly export workflow
- Run a Toolfy report grouped by tag (
Material:*,Van-*). - Export CSV, then apply DEFRA conversion factors (link provided in the doc pack).
- Summarize totals in a simple Sheet:
CO2e vans,CO2e materials, narrative on improvement steps.
4. Communicate results
- Share highlights on proposals (“2025 emissions: 32 tCO2e, 12% lower YoY”).
- Build a “Sustainability” page in your Help Center and link to the report.
- Track commitments (switching to HVO, upgrading vans) as tasks inside Toolfy so you can prove progress.
Need the spreadsheet + DEFRA factor lookup? Email support@toolfy.io and we’ll send the toolkit.
⚠️ Important Disclaimer
This guide is for general informational and educational purposes only. It does not constitute professional advice of any kind (legal, financial, tax, insurance, or otherwise).
Before making business decisions: Consult with qualified professionals (solicitors, accountants, insurance brokers, etc.) who can assess your specific circumstances. Laws, regulations, and industry standards change frequently and vary by location and situation.
Toolfy and the article authors accept no liability for decisions made or actions taken based on information provided in this guide. You are solely responsible for ensuring compliance with all applicable laws and regulations.
Frequently Asked Questions
Do small trade businesses need to report carbon emissions?
What data do I need to collect for basic carbon reporting?
How long does it take to produce a carbon report?
Need this workflow in Toolfy?
Spin up the exact checklist, scripts, and automations from this article inside your workspace.
Related Articles
CIS gross payment status (UK): eligibility, checklist, and how to apply (2026)
Want 0% CIS deductions? 2026 checklist to qualify for gross payment status, apply via HMRC, and keep it so you don’t drop back to 20%/30%.
CIS invoice template (UK) for subcontractors (Free, 2026)
Copy-paste CIS invoice fields + a worked example showing what you invoice, what the contractor deducts (20%/30%), and how to avoid common CIS payment mistakes.
CIS Monthly Return Deadlines and Penalties (2025)
A clear 2025 calendar for CIS monthly returns, with deadline dates, penalties, and a simple workflow to stay compliant.