DVSA 'safe van' spot checks 2026
Roadside inspections ramp up next spring. Make sure your micro fleet has digital checklists, insurance proofs, and Toolfy logs ready.
Operations disclaimer
Always follow manufacturer guidance and local regulations when stocking chemicals, pressurised cylinders, or regulated waste.
DVSA ‘safe van’ spot checks 2026
DVSA announced a nationwide “safe van” blitz beginning March 2026, targeting small fleets for load security, tyre condition, and paperwork. If you run one to three vans, use Toolfy to prove compliance on the roadside.
1. What inspectors will ask for
- Insurance certificate and proof of operator control
- Vehicle walkaround checklist for the day
- Evidence of load securing + weight logs
- Driver hours or duty rota
Failure to produce documents can mean fixed penalties even if the van itself is fine.
2. Daily checklist workflow in Toolfy
- Create a “Van walkaround” checklist template with tyres, lights, fluids, signage, and load straps.
- Assign it automatically at 6am to whoever has the first job; require photo uploads (tyre tread, load) before the checklist completes.
- Store completed checklists under each vehicle’s record (use job tags like
Van-01).
3. Digital document pack
- Upload insurance certs, MOT, service history, and vehicle logbook scans into Toolfy Documents
/Fleet/Van-01. - Generate a share link and save it in each job note so drivers can show inspectors from their phone without rummaging through the glove box.
- Keep emergency contact + roadside assistance numbers pinned to the job template for quick reference.
4. Load + weight logging
- Add a “Load weight” field to Toolfy jobs; enter estimated kg before leaving the depot.
- For heavy kit, snap a photo of the weighbridge ticket and attach it to the job.
- If you outsource deliveries, tag the subcontractor and store their insurance letter to show DVSA the chain of responsibility.
5. Rota + rest evidence
- Use Toolfy Scheduler’s capacity view to export the rota for the last 14 days. Keep a PDF on your phone to prove compliance with working-time rules.
- Note any split shifts or emergency callouts in job comments so inspectors see you track rest time.
6. Timeline before the blitz
| Date | Action |
|---|---|
| December 2025 | Build the walkaround checklist and backfill last month’s inspections. |
| January 2026 | Digitise all insurance/MOT docs and pin them to vans. |
| February 2026 | Run a mock inspection: random van, random driver, prove you can surface every document in under 2 minutes. |
| March 2026 | Start daily reminders + photo evidence; store exports weekly in Documents. |
Need the checklist template or document folder structure? Email support@toolfy.io and we’ll share the pack.
⚠️ Important Disclaimer
This guide is for general informational and educational purposes only. It does not constitute professional advice of any kind (legal, financial, tax, insurance, or otherwise).
Before making business decisions: Consult with qualified professionals (solicitors, accountants, insurance brokers, etc.) who can assess your specific circumstances. Laws, regulations, and industry standards change frequently and vary by location and situation.
Toolfy and the article authors accept no liability for decisions made or actions taken based on information provided in this guide. You are solely responsible for ensuring compliance with all applicable laws and regulations.
Frequently Asked Questions
What documents will DVSA inspectors ask for during a van spot check?
How can I prepare for DVSA roadside inspections with a small fleet?
When do DVSA safe van spot checks begin in 2026?
Need this workflow in Toolfy?
Spin up the exact checklist, scripts, and automations from this article inside your workspace.
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