ChatGPT for electricians: prompts + workflows (2026)

ChatGPT for electricians: prompts + workflows (2026)

Electricians don’t need AI to “do electrics”. They need AI to stop the admin from stealing evenings.

The highest-value uses are all communication:

• better intake notes,
• clearer quotes,
• consistent customer updates,
• calm payment chasing.

The electrician rule: never let AI guess

ChatGPT must work from your notes, photos, and forms. If something is missing, it should ask a follow-up question.

Workflow 1: intake questions that prevent wasted visits

Prompt: structured intake for electrical work

You are intake for a UK electrical contractor.
Ask the minimum questions required to book a job.
Output JSON with: issue_summary, property_type, urgency, postcode, access_notes, consumer_unit_photo_requested, preferred_times, parking_notes.
Do not guess. If required info is missing, ask one follow-up question.

If you want automatic job creation, connect ChatGPT Apps to Toolfy.

Workflow 2: quote scope + exclusions (no pricing)

Prompt: scope rewrite for an electrical quote

Rewrite this scope in plain English using UK spelling.
Do not add new work items.
Include:
- what we will do
- what we won't do
- assumptions (access, isolation, existing wiring condition)
- what the customer needs to prepare
Return as bullet points.

If you run fixed-price menus, pair with a price book so AI doesn’t invent numbers.

Workflow 3: emergency callout scripts (firm + calm)

Prompt: emergency callout response

Write a short message for an emergency callout enquiry.
Tone: calm, professional.
Do not promise an arrival time until availability is confirmed.
Ask for postcode, issue description, and whether there is immediate danger (sparks, burning smell, smoke).

Workflow 4: customer updates (reduce cancellations)

Prompt: “on the way” message

Write a short customer update confirming we are on the way.
Include an ETA range, not a precise time.
Max 3 sentences.

Prompt: delay message (with options)

Write a delay message offering two options:
1) updated arrival window today
2) reschedule
Apologise once without excuses.

Workflow 5: payment chasing (consistent, not awkward)

Prompt: payment reminder (3 sentences)

Write a 3-sentence payment reminder for an overdue invoice.
Include invoice number, amount, and payment link placeholder.
Offer a way to reply with a payment date.

Where Toolfy fits

• Electrician workflows: https://toolfy.io/industries/electrical
• ChatGPT Apps integration: https://help.toolfy.io/help/integrations/chatgpt-apps