Job sheet and work order template for trades (printable)

Job sheet and work order template for trades (printable)

A good job sheet prevents disputes. It shows what was agreed, what was completed, and when the customer signed off. Below is a simple template you can print or use digitally.

Work order template (before the job)

Work order
- Job ID:
- Customer name:
- Address:
- Phone / Email:
- Scheduled date/time:
- Technician:

Scope of work
- Description:
- Exclusions:
- Estimated duration:
- Quote reference:

Access and safety notes
- Parking:
- Keys / access:
- Hazards:

Authorisation
- Customer signature:
- Date:

Job sheet template (after the job)

Job sheet
- Job ID:
- Date completed:
- Technician:

Work completed
- Summary of work:
- Materials used:
- Photos taken (Y/N):

Time on site
- Arrival time:
- Departure time:
- Total hours:

Customer notes
- Issues found:
- Recommendations:

Sign-off
- Customer signature:
- Date:

Why this matters

• Protects payment: A signature and photos reduce disputes.
• Speeds up invoicing: Clear notes mean no guesswork for the office.
• Improves repeat work: Recommendations feed future jobs.

Toolfy tip

Convert this template into a Toolfy job checklist. Require a signature or photo upload before the job can be closed, so your evidence is always complete.