PAYG van finance vs lease calculator
Compare per-job costs, deposits, and mileage charges to pick the right van funding model—lease or PAYG finance—for your 2026 fleet.
Not financial advice
Pricing guidance here is educational. Model rate changes against your own books, suppliers, and market before implementing them.
PAYG van finance vs lease calculator
Electrification mandates and ULEZ expansion mean you’ll likely refresh vans in 2026. Use this calculator + Toolfy tagging approach to decide whether to lease, finance, or go PAYG rental.
1. Cost model
| Option | Upfront | Monthly | Extras | | --- | --- | --- | --- | | PAYG rental | £0 | £650–£900 | Charged per mile/day; maintenance included | | Finance (HP) | 10% deposit (£3k) | £550 | Maintenance + tyres on you | | Lease | 3 months up front | £480 | Mileage cap + wear/tear fees |
2. Per-job math
Cost per job = (Monthly cost + fuel + insurance delta) ÷ jobs per month
- Enter these numbers into the Toolfy “Fleet cost tracker” board. Each van card stores its finance type, payment schedule, and per-job target.
3. Toolfy workflow
- Tag each job with the van used (
Van-01,Rent-EV). - Use Analytics → Group by tag to see revenue per vehicle.
- Compare revenue vs cost per job to spot underutilised vans before renewal deadlines.
4. When to choose each option
- PAYG rental: busy seasons, new markets, or when ULEZ rules change faster than you can buy.
- Finance: predictable workloads, high annual mileage, desire to own the asset.
- Lease: you want lower monthly payments and plan to swap every 3 years.
5. Funding checklist
- Upload quotes/contracts to Documents
/Fleet/Finance. - Set Toolfy reminders 30 days before balloon payments or lease returns.
- Track mileage in the job notes (start/end) so you’re not surprised by excess fees.
Need the spreadsheet with all formulas? Email support@toolfy.io for the template plus sample Toolfy tags.
⚠️ Important Disclaimer
This guide is for general informational and educational purposes only. It does not constitute professional advice of any kind (legal, financial, tax, insurance, or otherwise).
Before making business decisions: Consult with qualified professionals (solicitors, accountants, insurance brokers, etc.) who can assess your specific circumstances. Laws, regulations, and industry standards change frequently and vary by location and situation.
Toolfy and the article authors accept no liability for decisions made or actions taken based on information provided in this guide. You are solely responsible for ensuring compliance with all applicable laws and regulations.
Frequently Asked Questions
How do I calculate the cost per job for each van funding option?
When should I choose PAYG rental vs finance vs lease for vans?
How do I track van profitability in my job management system?
Need this workflow in Toolfy?
Spin up the exact checklist, scripts, and automations from this article inside your workspace.
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