RIDDOR 2026 Digital Reporting Workflow
HSE is modernising the RIDDOR portal in 2026 with stricter evidence expectations. Use this workflow to keep everything in Toolfy while the portal shift happens.
Reportable incidents (recent year)
≈60k
HSE data
Portal refresh
From 2026
HSE beta plans
Evidence attachments
Rich uploads
New digital portal
⚠️ Important Disclaimer
This guide is for general informational and educational purposes only. It does not constitute professional advice of any kind (legal, financial, tax, insurance, or otherwise).
Before making business decisions: Consult with qualified professionals (solicitors, accountants, insurance brokers, etc.) who can assess your specific circumstances. Laws, regulations, and industry standards change frequently and vary by location and situation.
Toolfy and the article authors accept no liability for decisions made or actions taken based on information provided in this guide. You are solely responsible for ensuring compliance with all applicable laws and regulations.
RIDDOR 2026 digital reporting changes
- Digital form requires structured data (location, equipment, root cause) rather than narrative text.
- Unlimited evidence uploads (photos, PDFs, telemetry) mean you can provide context but need organised storage.
- Automated acknowledgement emails include a reference ID that should match your internal Toolfy record.
Run the response planner
Incident planning
RIDDOR Response Planner
Estimate workload and deadlines for the new digital portal.
Backlog risk
High
Total admin time
225 mins
Per quarter
Working days required
0.5 days
4h focused time per person
Statutory deadlines
Major injury
Report to HSE within 10 days
Over 7-day injury
Report within 15 days
Implementation checklist
Toolfy automation ideas
- Incident template auto-assigns owners, severity tags, and SLA countdown timers.
- Upload evidence from mobile offline mode; when back online, Toolfy syncs to the incident record.
- Single-click export produces zipped pack + CSV for the HSE portal.
Next step
Modernise RIDDOR inside Toolfy.
Book a workflow sprint—we will configure the template, countdown timers, and export pack for you.