Plumbing Software UK: Best Options for 2025
The best plumbing software in the UK for 2025, covering quote templates, callouts, job notes, and fast payments.
Plumbing is a high-velocity trade: callouts, parts, and emergency jobs make admin heavy. The right software keeps your week organised and your invoices paid.
If you are starting out, read How to Start a Plumbing Business in 2026 for setup, pricing, and compliance fundamentals.
Plumbing-specific requirements
- Callout templates with fixed pricing and urgent add-ons
- Materials tracking for valves, fittings, and boilers
- Photo evidence for before and after documentation
- Deposit requests for larger installs
If you want a price list, see Price Book Template for Plumbers and Electricians.
A simple plumbing workflow
- Quote sent within 24 hours
- Job scheduled with clear arrival window
- Tech logs parts, photos, and notes
- Invoice goes out immediately with payment link
Pair that with Payment Reminder Templates to reduce overdue balances.
What to look for in software
- Mobile job logging that works in basements or plant rooms
- Quick add-ons for parts or callout fees
- Invoicing that supports partial payments and deposits
- Reporting that shows profit per job type
For cost visibility, link to Job Costing Template for UK Trade Businesses.
Pricing expectations
- Starter tools: GBP 40-70 per user per month
- Full workflow tools: GBP 80-150 per user per month
If your average invoice is above GBP 300, faster collection pays for software quickly.
Where Toolfy fits
Toolfy gives plumbers fast quoting, job notes, and payment links without heavy setup. If you want to trial a real workflow, start a free trial.
FAQ
Can I store boiler service history? Yes. Look for software that attaches photos, certificates, and notes to each job.
Do I need separate tools for invoices and scheduling? No. A unified tool reduces double entry and errors.
Will it help with emergency callouts? Yes. Templates and quick scheduling make same-day dispatch easier.
⚠️ Important Disclaimer
This guide is for general informational and educational purposes only. It does not constitute professional advice of any kind (legal, financial, tax, insurance, or otherwise).
Before making business decisions: Consult with qualified professionals (solicitors, accountants, insurance brokers, etc.) who can assess your specific circumstances. Laws, regulations, and industry standards change frequently and vary by location and situation.
Toolfy and the article authors accept no liability for decisions made or actions taken based on information provided in this guide. You are solely responsible for ensuring compliance with all applicable laws and regulations.
Frequently Asked Questions
What software do plumbers use in the UK?
What features matter most for plumbers?
Is plumbing software worth it for small teams?
Need this workflow in Toolfy?
Spin up the exact checklist, scripts, and automations from this article inside your workspace.
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